Standard operating procedure

Investment Strategy Execution and Portfolio Management SOP

Ensures consistent, secure, and auditable execution of investment trades while maintaining portfolio alignment with strategic targets.

Owner Head of TradingTrigger Initiation of a new investment cycle or identification of a rebalancing opportunity.Review Annually by the Head of Trading and the Chief Risk Officer

Applies to all discretionary and algorithmic trading activities managed by the investment team; does not apply to personal accounts or non-qualified assets.

Procedure

  1. 1
    Generate and store cold storage keys using a multi-signature hardware wallet solution
    Security EngineerHardware Wallet Provider
    Done when The multi-sig address is verified on a block explorer and the backup seed phrase is stored in the offline vault
  2. 2
    Conduct due diligence on the exchange platform including KYC/AML compliance and insurance coverage
    Compliance OfficerVendor Risk Management System
    Done when The exchange passes the vendor risk assessment checklist and the account is whitelisted in the treasury system
  3. 3
    Execute trade orders according to the pre-approved investment mandate
    TraderExecution Management System
    Done when The trade confirmation receipt matches the authorized order ticket in the execution management system
  4. 4
    Transfer executed assets from the exchange to the secure cold storage wallet
    Operations LeadBlockchain Explorer
    Done when The transaction hash is confirmed on-chain and the balance reflects in the cold storage address
  5. 5
    Monitor daily portfolio performance against the benchmark index
    Portfolio ManagerPortfolio Analytics Platform
    Done when The daily performance report is generated and deviations exceeding 2% are flagged in the dashboard
  6. 6
    Execute rebalancing trades when asset allocation drifts beyond the defined threshold
    TraderExecution Management System
    Done when The portfolio weights are within the target range as verified by the post-trade reconciliation report
  7. 7
    Perform due diligence on new tokens using the standard checklist before adding to the watchlist
    Research AnalystToken Research Database
    Done when The token due diligence form is signed off by the Investment Committee
  8. 8
    Archive all trade logs and compliance records for the fiscal period
    Operations LeadDocument Management System
    Done when The files are uploaded to the secure compliance archive with the correct metadata tags

If something goes wrong